Terms and Conditions

Last updated: January 2025 | Version 1.0

1. Acceptance of Terms

By accessing and using MediMan.tech ("the Service"), you accept and agree to be bound by these Terms and Conditions ("Terms"). If you do not agree to these Terms, you must not use the Service.

2. Description of Service

MediMan.tech is an AI-powered healthcare platform designed to assist medical professionals in organizing patient files and analyzing medical documents. The Service provides:

  • AI-powered medical document analysis
  • Medical coding assistance (ICD-10, CPT)
  • Patient file organization tools
  • Healthcare-focused AI chat interface

3. Medical Disclaimer

IMPORTANT: The Service is designed to assist healthcare professionals and does not replace professional medical judgment. All AI-generated content, including but not limited to diagnoses, treatment suggestions, and medical codes, should be verified by qualified healthcare professionals before use in patient care.

The Service is not intended to diagnose, treat, cure, or prevent any disease. Users are solely responsible for all clinical decisions made based on information provided by the Service.

4. User Responsibilities

By using the Service, you agree to:

  • Use the Service only for lawful purposes and in accordance with these Terms
  • Maintain the confidentiality of your account credentials
  • Ensure all patient data entered complies with applicable privacy laws (HIPAA, etc.)
  • Verify all AI-generated content before clinical use
  • Report any errors or issues with the Service promptly

5. Data Privacy and Security

We are committed to protecting your data and any patient information processed through the Service. By using the Service, you acknowledge and agree that:

  • You are responsible for obtaining proper consent before uploading patient data
  • All data is encrypted in transit and at rest
  • We implement industry-standard security measures
  • You will not upload data that violates patient privacy rights

6. HIPAA Compliance

If you are a covered entity or business associate under HIPAA, you agree to:

  • Use the Service in compliance with HIPAA regulations
  • Enter into a Business Associate Agreement (BAA) if required
  • Report any suspected breaches immediately
  • Ensure proper de-identification of data where applicable

7. Intellectual Property

The Service, including all content, features, and functionality, is owned by MediMan.tech and is protected by copyright, trademark, and other intellectual property laws. You may not copy, modify, distribute, or create derivative works without our express written permission.

8. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, MediMan.tech SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, OR PATIENT OUTCOMES, ARISING FROM YOUR USE OF THE SERVICE.

9. Indemnification

You agree to indemnify and hold harmless MediMan.tech, its affiliates, and their respective officers, directors, employees, and agents from any claims, damages, or expenses arising from your use of the Service or violation of these Terms.

10. Modifications to Terms

We reserve the right to modify these Terms at any time. We will notify users of any material changes via email or through the Service. Your continued use of the Service after such modifications constitutes acceptance of the updated Terms.

11. Termination

We may terminate or suspend your access to the Service immediately, without prior notice or liability, for any reason, including breach of these Terms. Upon termination, your right to use the Service will cease immediately.

12. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the jurisdiction in which MediMan.tech operates, without regard to conflict of law principles.

13. Contact Information

For questions about these Terms, please contact us at:
Email: [email protected]

14. Email Policy

Explicit Consent Required: We only send emails to recipients who have provided clear, informed, and up-to-date consent to receive communications from us. Consent must be freely given and may be withdrawn at any time.

Accurate Identification & No Deception: All emails must accurately identify the sender. We do not use false or misleading names, email addresses, headers, or subject lines. Commercial or promotional content will be clearly identified as such.

Lawful Email Collection: Email addresses are collected and used lawfully. We do not use purchased, rented, scraped, or automatically generated mailing lists, and we do not send unsolicited bulk email.

Unsubscribe & Opt-Out: Every marketing email includes a clear and functional unsubscribe mechanism. Opt-out requests are honored promptly. You may unsubscribe from marketing communications at any time. To stop receiving all emails, including non-marketing communications, you may request account deletion by contacting us directly.

Compliance & Enforcement: We comply with applicable email marketing laws, regulations, and email service provider policies. Any misuse of our services for spam, abuse, or unlawful messaging may result in immediate suspension or termination of access.